Project management tools help you organize information, communicate with your team, and track progress more effectively.
Asana and Notion are, perhaps, the most popular platforms of this kind that have made the life of thousands of individuals and companies a lot easier.
Though both of these tools are amazing, they are different in a lot of ways.
Which platform would you be able to benefit from the most in your specific situation? Let’s compare everything that Asana and Notion have to offer so that once you get to the end of this article, you’ll have a solid answer.
Check out this complete Notion Master Class – Link Here
About Asana
Asana was founded in 2008 by Justin Rosenstein and Dustin Moscovitz. The co-founders met at Facebook and then left their job to start Asana.
Fun fact: Moscovitz is Facebook’s co-founder.
In a nutshell, Asana is a work-management platform through which teams can create projects, set deadlines, assign tasks, and communicate.
The main aim of Asana is to make it easier for teams to coordinate work. The tool gives the teams clarity about what to do and when so that nobody has to spend their precious time on meetings and emails.
About Notion
Notion was released in 2016. It is a productivity and note-taking software that offers such organizational tools as project tracking, task management, bookmarking, and more.
The creators like to describe Notion as a ‘set of building blocks’. You can use the blocks to build separate pages in your own, unique way.
One of the best things about this software is that it can be as simple or as complex as you want it to be. You can use Notion to write down to-do lists or to create whole databases.
In a word, this is an all-in-one workspace that offers endless flexibility.
What Are the Main Differences Between Asana and Notion?
| Asana | Notion | |
| Key Features | Goal managing; milestone setting; shared calendar; unlimited file storage | Complex notes; tiered pages; SubNotes; Export Notes; task lists; unlimited uploads |
| Rating | 3.9 (Forbes Advisor) | 4.5 (Forbes Advisor) |
| Layouts | You can’t really change the look of your cards. | You can choose what you want to include on the page or go for one of the ready-to-use templates. |
Both platforms are well-optimized for cross-device use.
Asana vs Notion: Apps Integration
Asana Apps Integration
Asana supports over 100 integrations (Dropbox, Zapier, GitHub, Jira, Microsoft Office 365, etc.).
Notion Apps Integration
Notion supports the automate.io app. You can connect over 200 integrations (Gmail, Slack, Google Calendar, Mailchimp, Microsoft Outlook, etc.).
The platform’s API also allows you to code and connect with other applications.
Asana vs Notion: User-Friendliness
Asana’s User-Friendliness
The platform is very easy to get started with. Even less tech-savvy team members would be able to benefit from this tool.
The interface looks clean and uncluttered.
Notion’s User-Friendliness
Notion is highly customizable. That’s why you might have to spend a lot of time learning what the platform has to offer and setting up the project.
The interface can feel a bit cluttered, and even though you are able to delete the features that you don’t need, some users might find the variety to be quite overwhelming.
Asana vs Notion: Pricing
Asana’s Pricing
The basic plan is ‘free forever’. It allows you to collaborate with up to 15 teammates, create unlimited tasks and projects, and so on. You’ll also have unlimited file storage.
Premium will cost you $10.99 per month if you pay annually and $13.49 otherwise. This plan includes more project-tracking features and resources, such as a timeline, a workflow builder, forms, milestones, and a lot more.
The business plan that would cost you $24.99 per month if billed annually and $30.40 otherwise, will make sense only for the companies and teams that need to manage workflow across initiatives.
Some of the extra features include advanced reporting, time tracking, and advanced integrations with Power BI, Adobe Creative Cloud, Tableau, and Salesforce.
Notion’s Pricing
The free plan is great for ‘organizing every corner of your work and life’. It features unlimited blocks for individuals but doesn’t offer as many features for teams.
Plus has been created for small groups. It will cost you $8 per month if billed annually and $10 if billed monthly. The plan includes unlimited storage, unlimited blocks for teams, and 30-day page history. You will also be able to invite up to 100 guests.
Business is a $15 plan ($18 if billed monthly) that can be used by companies that need to connect a few teams and tools.
It features bulk PDF export, SAML SSO, advanced page analytics, and more.
The enterprise plan is for those who need to run an entire organization. It includes advanced security and controls.
By the way, you can add Notion AI for $8-$10 to any paid plan.
Asana vs Notion: Which One to Choose?
The two platforms definitely do share quite a few core features. However, the overall experience with both of the platforms can be quite different.
When to Choose Notion?
Notion offers you pretty much limitless customization options. You can, quite literally, adapt the platform to your unique workflow, but that’s simultaneously the biggest advantage and the largest con of the tool.
If you don’t have time to devote to exploring what the platform has to offer, you might find Notion to be quite overwhelming.
With that being said, Notion is considerably better than Asana at storing knowledge, not just tasks. Ultimately, if you’re willing to spend the time necessary, Notion will be able to replace Google Docs, Google Sheets, and Asana.
When to Choose Asana?
The oldie-but-goodie, Asana, isn’t trying to become an all-in-one platform. It was created to help your team effectively manage projects, and that’s precisely what it does.
When using this platform, neither you, nor the team member will get distracted by a large number of links, docs, and files (this is especially true for those who have to manage large, complex projects).
Asana’s interface is not as cluttered, so the team could focus on what matters the most.
Check out this Fundamentals course on Asana – Link Here
So, Which One to Go For?
Overall, a lot of users find Notion to be better for various personal projects as the platform offers incomparable flexibility, while Asana is more effective when managing a large-scale project and collaborating with team members.